Parent Agreement

I certify that I am only registering children for whom I am the legal guardian.

*By signing this agreement and submitting my non-refundable registration fee, I recognize that I am registering for a year- long commitment. If I withdraw before the end of the academic year, I realize I am creating additional work for others and that my actions may negatively impact the learning of students in the co-op.

*I agree to pay the full year fees by the agreed upon date(s) to hold space for my family in the community. By failing to pay by the agreed upon date, I acknowledge that classroom space may be released to other families and that the Surprise Scholé Academy reserves the right to release this space based upon my nonpayment of fees.

*My spouse and I will read the entire SSA Handbook found on the SSA website and will discuss it with our children. I will read the Student Agreement as well and be aware of what is expected of my students. I will willingly abide by all policies and rules.

*I understand and agree that one parent must remain on the premises the entire time and be responsible for my children regardless of their age whenever they are participating in co-op and co-op activities unless I have made prior arrangements with the governing board and signed a proper temporary guardianship form for my child(ren). I understand that if anyone in my family (including myself) violates the rules, it will jeopardize our participation in the co-op and that SSA reserves the right to deny participation to any student or family.

*I have read, understand and agree with the Statement of Faith and Statement of Principles.

*I will refrain from any gossip, unwholesome talk, or unwholesome behavior both during and outside of Academy Day.

*I understand that SSA does not give legal protection or legal assistance. SSA is not obligated to testify regarding my homeschool’s validity, authenticity, or effectiveness to legal authorities or in court.

*I agree that my children will attend Academy Day in accordance with the SSA attendance policy. They will arrive on time, fully participate in the class by completing any homework assignments, and engage with other students and the mentors during class time. (If you know you will be missing 5 or more Academy Days/mandatory meetings, we recommend you do not register your family this year.)

*I understand and agree that the SSA Board, mentors, and/or the host church will at no time be responsible for mishaps, injuries, or accidents that may occur during the year. We will read and sign the waiver of liability and submit the form before classes start this current year.

*I agree to pay for any item that my children or I damage or break at the host church, or in connection with any visiting speaker, guest, event, field trip or other SSA activity whether on or off of the Crown of Life Church Campus.

*I understand and agree to fulfill my responsibilities (classroom mentoring/cleaning) as I volunteered for or was assigned by the SSA Board. If I am unable to attend one day, I will find a replacement for all of my assignments (mentoring, clean up, etc.,), and I will contact the board and all those affected either by email or text as soon as possible.

*I understand that I may need to substitute or help during times other than my scheduled mentoring periods.

*I will remember that parents on the governing board are volunteers like me and are not being compensated for their time. I understand that their decisions are for the health and longevity of SSA as a whole, in support of the mission of Surprise Scholé Academy and are prayerfully considered.

* As a parent enrolling my child, I agree to submit to the authority and leadership of the governing board, recognizing that God calls us to respect and honor those placed in positions of leadership. Romans 13:1 reminds us, “Let every person be subject to the governing authorities. For there is no authority except from God, and those that exist have been instituted by God.” Likewise, Hebrews 13:17 instructs, “Obey your leaders and submit to them, for they are keeping watch over your souls, as those who will have to give an account.” I commit to supporting the decisions and policies set forth by the board in a spirit of cooperation, unity, and biblical accountability, trusting that they seek to lead with wisdom and integrity in the best interest of the community and students.

*I understand that Surprise Scholé Academy (SSA) is a homeschool cooperative, not a traditional school, and that I remain fully responsible for the education of my child.

*I acknowledge that one day per week at SSA is not sufficient for complete learning in any subject, and I agree to continue the study of my child’s SSA coursework at home on non-meeting days.

*I understand that SSA does not hire or pay academic mentors and that the quality of coursework may vary from year to year as mentors change. While SSA strives for consistency and excellence in instruction, I recognize that there are no guarantees whatsoever regarding the quality, continuity, or effectiveness of coursework due to the cooperative nature of the program.

* I acknowledge that classes at Surprise Scholé Academy are offered based on student number, mentor availability, and available space. I understand that each class, with the exception of the Rhetoric level, requires a minimum of three students to be held and that if enrollment falls below this threshold, the class may be canceled. I also recognize that the Governing Board reserves the right to adjust or reduce the class schedule as necessary to best serve the cooperative community.

Response to Unfulfilled Responsibilities

I acknowledge and agree that my participation in Surprise Scholé Academy (SSA) is contingent upon my compliance with all policies, commitments, and responsibilities outlined in this agreement. In the event of unfulfilled parent responsibilities, the following responses shall apply:

1. Non-Payment of Fees

• Failure to pay fees by the agreed-upon due date(s) may result in the forfeiture of my child’s space, which may be released to another family.
• Late payments may be subject to a late fee of $100.
• SSA reserves the right to deny participation in classes, activities, and events until all outstanding fees are paid in full.

2. Early Withdrawal from the Academic Year

• No refunds will be issued for any fees paid.
• I acknowledge that by withdrawing, I create additional administrative burdens and may negatively impact students and mentors.
• A 30-day written notice of withdrawal is required.

3. Failure to Fulfill Volunteering or Classroom Responsibilities

• If I fail to fulfill my assigned or volunteered responsibilities (mentoring, cleaning, substituting, etc.), I am required to find a replacement.
• Repeated failure to meet responsibilities may result in probation or removal from SSA for the remainder of the academic year.

4. Violation of SSA Policies, Community Standards, or Code of Conduct

• First offense: Written warning from the SSA governing board.
• Second offense: Formal meeting with the governing board and a written behavioral agreement.
• Third offense: Expulsion from SSA, with no refund of fees.

5. Damaging Property (Church, Mentor Supplies, or Other SSA Items)

• I accept full financial responsibility for any damage caused by my child(ren) or myself.
• I agree to reimburse SSA, the host church, mentors, or any affected party for the cost of repairs or replacement.

6. Excessive Absences or Failure to Meet Attendance Requirements

• If my student or I miss more than five (5) Mandatory Attendance events without prior arrangements, SSA reserves the right to revoke our participation.
• Continued failure to attend may result in non-renewal of family registration for the following academic year.

7. Dispute Resolution

• Any disputes related to this agreement shall first be addressed through mediation with the governing board.
• If a resolution cannot be reached, SSA reserves the right to make the final decision regarding participation, without obligation to refund fees.
• I waive my right to pursue legal action against SSA, its board members, mentors, or the host church regarding any decisions made in accordance with this agreement.

By signing below, I acknowledge that I have read, understand, and agree to the terms outlined in this Parent Agreement, including the stated response to unfulfilled responsibilities.

 
(1 required) I agree to honor these commitments
10. Service Credit System

Prior to making your selections please read through the Service Credit Opportunities. Each family must commit to serving a minimum of 5-7 credits. The SSA Board will make every effort to place all parents in their preferred positions, however, there is no guarantee that you will be placed exactly as you request. (1 required) I agree to honor my service credit commitments
11. Please list three class levels (not classes) in which you are willing to mentor. (3 required) Little Learners
Pre Grammar
Lower Grammar
Upper Grammar
Dialectic
Rhetoric
12. If you are interested in particular classes, please list each and briefly explain why and how your gifts or experiences may benefit that particular class(es). (Refer to Scope & Sequence.)

 

 

  13. Support Role Service

*Please indicate all support roles in which you are willing to serve* (1 required) Memory Work Leader
Learning Symposium Coordinator
Supply Closet Coordinator
Hall Monitor
14. Application Checklist (12 required) Read the Surprise Scholé Academy Family Handbook
Indicate areas in which you would like to serve
Read the Childcare Policy page
Complete the online Family Application
Pay the non-refundable $675 Registration Fee
Review the SSA Child Protection Policy
Submit background check
Pay remaining fees by June 1, 2025
Order class materials and uniform
Attend parent orientation August 24, 2025
Attend student orientation August 28, 2025
Complete required mentor training by August 11th

Payment Instructions

This $675 Non-Refundable Family Registration fee is due upon submission of your application.

Student Fees are due by June 1st, 2025.

Payment Options